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HAITO Karate Terms & Conditions

1. Introduction

Welcome to HAITO Karate. These Terms & Conditions govern your membership, training, and participation in any activities associated with the club, including in-person and online services.

By enrolling in our classes, using our website, or engaging with our club in any way, you agree to abide by these terms.

2. Membership & Fees

2.1 Membership Registration

All students must complete a registration form before participating in training. This includes providing relevant medical history, emergency contact details, and any additional safeguarding information where applicable.

2.2 Membership Fees & Payments

  • All training fees, membership payments, and associated costs must be paid in advance.
  • Payment methods accepted include cash, bank transfer, direct debit, or other club-approved payment platforms.
  • Failure to pay membership fees may result in suspension from classes until outstanding payments are settled.
  • Membership fees are non-transferable.

2.3 Refunds

  • Refunds will not be issued for missed sessions, unless in exceptional circumstances at the discretion of HAITO Karate.
  • If a student cancels their membership within the first 14 days of joining, a full refund may be issued if no training has taken place.
  • Refunds for long-term injuries or illness may be considered with medical evidence.

3. Class & Private Lesson Cancellations

3.1 Regular Class Cancellations

  • Classes may occasionally be cancelled or rescheduled due to unforeseen circumstances, such as instructor illness or venue unavailability.
  • If HAITO Karate cancels a class, students will be offered an alternative session or credit towards future training.

3.2 Private Lesson Cancellation Policy

  • Private lessons must be cancelled at least 24 hours in advance to receive a reschedule opportunity.
  • Failure to provide adequate notice will result in the full lesson fee being charged.

4. Code of Conduct & Behaviour

To ensure a safe and respectful training environment, all students and parents must adhere to the following:

  • Respect instructors, fellow students, and all club personnel at all times.
  • No foul language, bullying, or aggressive behaviour will be tolerated.
  • Students must arrive on time, in appropriate training attire, and with the necessary equipment.
  • Parents/guardians must respect instructor-led classes and avoid interfering with coaching unless invited to participate.

5. Safeguarding & Welfare

HAITO Karate is committed to safeguarding children, young people, and vulnerable adults.

  • All instructors and relevant staff are DBS-checked and receive safeguarding training.
  • Any safeguarding concerns should be reported immediately to the designated safeguarding officer or to BMABA’s Safeguarding Team at safeguarding@bmaba.org.uk or by calling 01798 306546.

6. Use of the Club’s Website & Digital Resources

By accessing our website and online resources, you agree to:

  • Use our website in accordance with UK laws and regulations.
  • Do not distribute, copy, or misuse any content from HAITO Karate without permission.
  • Do not engage in any unauthorised sharing or distribution of club-provided materials.

7. Photography & Videography

From time to time, photographs and videos may be taken during training sessions for club marketing and promotional purposes.

  • Students or parents/guardians will be required to provide written consent before any media featuring them is used publicly.
  • Any participant who does not wish to be photographed or recorded must notify the club in writing.
  • Images and videos will be stored securely in line with GDPR regulations.

8. Liability & Assumption of Risk

Martial arts training involves physical contact and carries an inherent risk of injury.

  • All students train at their own risk and must sign an assumption of risk form before participating.
  • HAITO Karate will not be held liable for personal injury, loss, or damage unless caused by proven negligence.
  • Students are responsible for ensuring they are physically fit to participate and must disclose any medical conditions that may impact their training.

9. Data Protection & Privacy

HAITO Karate complies with the UK GDPR and Data Protection Act 2018.

  • Personal data collected from students is used solely for membership, safety, and communication purposes.
  • Data will not be shared with third parties without consent unless required by law.
  • For more details, please refer to our Privacy Policy.

10. Complaints Procedure

If you have a complaint, please follow the procedure below:

  1. Raise concerns informally with the instructor or club manager.
  2. If unresolved, submit a formal complaint in writing to HAITO Karate via email or post.
  3. If the complaint relates to safeguarding or is not resolved, it can be escalated to BMABA’s Safeguarding Team via safeguarding@bmaba.org.uk or by calling 01798 306546.

11. Amendments & Updates

HAITO Karate reserves the right to update these Terms & Conditions as necessary. Any significant changes will be communicated via email or posted on our website.

12. Acceptance of Terms

By training with HAITO Karate, you acknowledge and agree to these Terms & Conditions.

For any questions, please contact HAITO Karate at hello@haitokarate.com.